Setting up Engagements with Xero Practice Manager: Selecting the Client

This article is an extract from the book 'Everything you need to know about Xero Practice Manager'
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Uranus has 27 moons, and there are just as many ways to bill an engagement using Xero or XPM. This topic is broken down into three sections:

• General guidelines for setting up engagements
• How to set up engagements with XPM
• How to set up engagements with Practice Ignition.

We will start by looking at some general guidelines that are relevant regardless of which system you use to create your engagement. We will then look a closer look at how to set up engagements specifically in XPM and finally, how you can improve your efficiencies by using Practice Ignition.

Selecting the client

The client on the job must relate to who you are invoicing. You may have a situation where you have the main entity, and then a trust. In this example the main entity pays the accounting fee for the trust, which is then journaled across at year end. In a perfect world we would bill the trust separately and not do a journal, but this doesn’t always happen in reality. In this situation you select the main entity as the client on the job, then you would have two tasks for annual accounts and differentiate them using labels. For example:

• Annual Accounts – Dickins Doorknobs Limited
• Annual Accounts – Dickins Family Trust.

You wouldn’t create a separate job for the Dickens Family Trust if Dickens Doorknobs Limited is paying the fee. It is important that the time gets loaded against the same job as the invoice.

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